// Recruitment Technology, Atlas Technology

7 Ways Atlas Memory Unlocks Greater Value for Executive Search Firms to Win More Business

We all know that in everyday conversations, what truly keeps us engaged is remembering the important things, those specific details that make the other person feel valued. The same applies to recruiting, especially for executive search firms. 

Every recruiter has to remember countless details about their candidates: their CV, background, salary expectations, notice period, visa status, and so on. At the same time, they must also keep track of clients’ needs, including budgets, requirements, and the soft skills they’re looking for.

And it doesn’t stop there. This level of memory and organization is crucial for business development as well. A salesperson or BD specialist needs to know which companies to target, what type of companies they fit with, and why, so they can achieve better results and bring in more sustainable clients for their executive search firms or agencies.

But we’re human, we can’t remember everything, and that’s completely normal. The more details an executive recruiter tries to store in their head, the less actual work they can get done, which is why executive search firms benefit greatly from automation.

That’s why we need a helping hand. Having a CRM with powerful AI agents that store information, identify patterns, automate routine tasks, and keep everything updated in real-time is a real game-changer, streamlining business processes.

Atlas can record and transcribe phone and video calls, store emails, sync messages, and organise interview notes after every interview. On top of that, its multiple AI agents and machine learning techniques built into the system, so you can complete recruiting and BD tasks with less stress, greater speed, and better results.

How Do AI Agents Work in Recruitment?

AI agents are specific features built with artificial intelligence, and they automate work, analyze information, and perform tasks like reporting, personalized outreach, and other simple tasks that normally take up time. Learning agents proactively identify what your next steps could be, with AI models built with the help of Atlas’s global recruiter community and their valuable insights.

Here are the agent types currently operating within Atlas, with more customizable and goal-based agents on the way as you’re reading this:

Creation Agent

Executive recruiters often struggle with overflowing inboxes, which is why this tool can read every recruiter’s incoming emails, find the resumes in them, and automatically turn each one into a clean, complete candidate profile.

By reading each candidate’s experience, it understands their skills and seniority, and matches them to the right roles so everyone can find great fits faster. It also keeps the pipeline organised and provides instant insights that help an executive search firm operate at a higher standard.

CandidateGPT

With so much information that exists across tools and conversations, this AI agent keeps track of all notes, emails, resumes, conversations, and past activity, so no one loses information or forgets details. 

Instead of storing information, it analyzes it and tells you who is the best fit for a role, who to contact first, and which skills or experiences stand out. These capabilities are powered in part by natural language processing, which enables Atlas to understand what was said, find the important points, and turn them into easy-to-read notes.

Real-Time Updates

Focused on keeping the network fresh, this AI feature can tell you when people in your network change jobs or roles, update their profiles for you, and send you an alert right away. It also writes a friendly message you can send, so you can reconnect without doing any manual tracking or data entry.

Writing Style

Created to help executive recruiters and executive search firms communicate in a direct style, this functionality can help you write candidate profiles, client reports, outreach messages, and interview transcripts with a personalized style.

You can instruct Atlas exactly how you want things to sound, and it will write everything in that style automatically. Once you set the tone and format, it keeps all your messages and documents consistent, so you don’t have to rewrite anything.

Report Co-Pilot

Preparing candidate reports can take time, so this AI assistant helps you write strong candidate reports because it remembers everything your team knows about each person and pulls out the key details for you.

You can use smart templates, paste resumes instantly, and create polished reports or web pages with a few clicks. The editor is simple and clean, so you can write and organize your work without ever losing progress.

Salary Agent

This AI feature scans the conversation that you had with each candidate, and it looks for mentions of salary so that it can make a database with all salaries. It can scan conversations via WhatsApp or transcriptions after an interview/phone call. This way, you can have an organized database.

Salary Data Sync

Rather than relying on spreadsheets to manage salary data, this solution pulls in accurate salary information for every candidate in your database. It saves you from using spreadsheets by keeping all pay data up-to-date and easy to compare right inside your applicant tracking system.

Magic Messages

Writing outreach messages can take up your entire day, which is why this capability automatically writes outreach emails and replies for you, using everything it remembers from your past conversations with candidates and clients.

You can adjust the tone, style, and talking points so every message sounds like you, and it works for both individual candidates and large campaigns. This way, recruiters can focus on building relationships instead of spending hours writing emails.

Magic Columns

This is one of the unique AI features of the platform because it lets you add a special column for any skill or quality you care about and then scores each candidate based on that. This way, you can quickly see who matches your preferences without checking each profile by hand.

Task Agent

Structured to keep your workflow organised, this AI agent turns everything you do, such as calls, emails, notes, and multi-step outreach like InMails or connection requests, into a clear task list. It tracks each step and deadline so you can follow your schedule, sending messages every day without missing anything.

ClientGPT

Built to help you deliver a better client experience, this AI feature remembers everything about your client, their preferences, feedback, and past interactions, so your team always knows what they want. It helps you prepare better, communicate clearly, and work faster, making it easier to impress clients and win more business.

BD Assistant

Designed to enhance business development efforts, this latest feature looks at what’s really happening with prospects and shows you which deals are strongest by rating each prospect. Unlike simple reflex agents, it helps you prioritize high-value deals based on all previous interactions you’ve had with the prospect.

7 Ways Atlas Memory Unlocks Value for Your Executive Search Firm

Speed and productivity are two main pillars in every company that collaborates with clients and has to deliver high results. The pressure is extra high when it comes to executive search firms.

Competition is very high, and every recruiter has to deliver quick results, but also good quality candidates, so that the clients are happy and engaged. Atlas – the Recruiting Platform and its AI agents can help everyone who is involved in the hiring process with:

1) Increasing Revenue & Winning Business

According to the data, 50% of recruiters say that AI plays a role in less than a quarter of their placements. This indicates that while AI is becoming more present in day-to-day recruiting tasks, its influence on who actually gets hired is still fairly limited. 

Another 25% of recruiters report that AI contributes to between 25% and 50% of their successful placements. On the far end, only 3.33% say that over 75% of their hires are driven by AI involvement. 

Overall, these insights point to a major opportunity for AI to expand its role in sourcing and engaging candidates who ultimately get placed, leading to EBITDA growth through higher placement volume, stronger reputation, and increased referrals for executive search firms.

2) Saving Time

After recent research, 28.33% of recruiters have reported that AI saves them 5–10 hours per week. This shows that AI agents like Writing Style, CandidateGPT, and Report co-pilot can help with sourcing, reports, candidate engagement, and mundane tasks. Another 26.67% say it saves them 1–3 hours weekly, showing that even modest use of AI can make a noticeable difference.

Only 13.33% of recruiters report saving more than 10 hours a week, highlighting the potential for deeper AI integration and more advanced workflows.

Meanwhile, 21.67% save 3–5 hours weekly. These reclaimed hours allow recruiters to focus on other tasks, such as better candidate and client communication.

“It used to take 30 minutes to write candidate reports. With Atlas, we can do it with a click of a button,” says Christopher, co-founder and director of Executive Integrity, a global sustainable recruitment company. 

3) Increasing Recruiters’ Productivity

Based on Atlas’s report, more than half of agency recruiters (51.67%) say AI has greatly improved their productivity, and an additional 41.67% report a moderate positive effect. This demonstrates that AI features are already making a tangible impact on daily recruiting work.

When processes like automated reports and recorded, transcribed phone and video calls are implemented, recruiters experience less stress and can focus on what truly matters: strengthening candidate relationships, managing talent more effectively, and handling offer negotiations, which are often one of the toughest parts of recruiting. 

In addition, with Atlas’ Task Agent, recruiters can better prioritize their work by generating clear task lists, easily identifying what’s completed, and quickly spotting what’s still pending. This structured workflow ensures that nothing slips through the cracks and helps teams complete tasks efficiently.

We spoke with Richard Twumasi, Founder and Director of Ocean Red Partners, a recruitment and search firm built like a SaaS company, who shared: “Our candidate response rates have jumped from 28% to 47% thanks to smart sequencing and automated to-dos.”

Overall, with over 93% of agency recruiters reporting a positive impact, it’s clear that AI helps teams work more efficiently while dedicating more time to strategic and high-value activities.

4) Decreasing Time-to-Hire

Recruiters are seeing huge improvements in how quickly they can close placements thanks to AI agents. The largest share of respondents (41.67%) reports that their placement speed has become moderately faster since adopting AI agents such as Magic messages, CandidateGPT, and Creation agent. Much of this gain comes from time saved on tasks like candidate outreach, screening, and coordinating interviews, activities that often slow down the recruitment process.

Only 6.67% say their placements are significantly faster, but this small group shows the potential for even greater speed improvements when AI is used more strategically or deeply within recruiting workflows.

5) Reducing Admin Work

Looking at why recruiters use AI agents shows the parts of their workflow that cause the most problems. The top reason, chosen by 38.33% of respondents, is to reduce admin work.

AI is clearly valued for handling routine, time-consuming tasks. Close behind, 35% of recruiters say they use AI to save time.

In addition, 20% of recruiters use AI to gain a competitive edge, showing that some see it as a strategic advantage in a fast-moving market. Overall, most recruiters adopt AI to reduce operational workload and repetitive tasks, and work more efficiently.

David and Cat Jolley, founders of Origio Partners, a new life sciences recruitment agency, started using Atlas and quickly saw a dramatic shift in their results. “We’ve gone from 5 or 6 meetings a week to more than 20, and they’re not just more frequent, they’re significantly better conversations,” they shared.

6) Increasing Trust Between Stakeholders

With features like AI-powered Atlas note-taker and Salary agent, recruiters have access to detailed and accurate information because everything is recorded and stored within the platform. This means that if a client asks for a second opinion or clarification, recruiters or executive search firms can back up their insights with real data. 

By providing transparent, data-driven answers, they can build stronger, more honest relationships and increase trust with both clients and candidates.

7) Enhancing Business Development Outcomes

With Atlas’s BD agent, recruiters and business development specialists can track all prospects and create a tailored playbook for every outreach. The system scores prospects and analyzes how they interact with emails, meetings, and other touchpoints, filtering these insights through the BD playbook.

This allows for more targeted outreach, higher client engagement, and ultimately, the ability to gain more clients. At the end of the day, it comes down to significant cost savings and higher revenue for your business.

For instance, Atlas helped the founder of Ethea Solutions, a next-generation executive search firm, to achieve a fivefold increase in business development outreach and secure new high-value clients, driving significant revenue growth without adding extra effort or administrative work. As James Homer, founder of Ethea Solutions, puts it, “You can get ahead of 99% of agencies with the features Atlas has to offer.”

Frequently Asked Questions (FAQ) on AI Agents in Recruitment

Can I Deploy AI Agents to Replace Recruiters?

The answer is no. AI agents assist recruiters by handling administrative and repetitive tasks, but human judgment, empathy, and relationship management are essential for making hiring decisions and engaging both candidates and clients effectively.

Are AI Agents Accurate in Evaluating Candidates and Enhancing Decision-Making?

AI agents can analyze resumes, interview transcripts, and other data to provide structured insights and rankings. Although Atlas’s AI agents run processes automatically, they still require human supervision to guide decisions, correct mistakes, and add the personal insight that only recruiters and human resources can provide.

Other AI agents learn patterns and improve performance over time, but they cannot act autonomously. Human review is still critical to ensure context, soft skills, and cultural fit are considered. Most recruiters agree that AI agents are becoming highly reliable in evaluating candidates, with 65% viewing AI as a true game-changer in the industry.

This confidence reflects how effectively AI tools can analyze resumes, interview transcripts, and candidate data to provide consistent, structured insights that support faster and more accurate decision-making. 

How Accurate are AI Note-Takers in Capturing Important Details During Calls and Interviews?

Atlas AI note-taker is highly accurate in capturing the key details shared during calls and interviews. When a recruiter books a call through platforms like Zoom, Microsoft Teams, or Google Meet, they simply add the note-taker to the meeting. From the moment the AI joins, it records and transcribes the entire conversation in English.

After the call, the recruiter receives a fully structured transcript with the full dialogue and organized notes. This ensures nothing is missed and allows recruiters to stay focused on the conversation instead of typing.

Additionally, if a recruiter later asks the AI for information that wasn’t discussed during the call, the platform will clearly indicate that the topic was not mentioned. This helps maintain accuracy and prevents assumptions or incorrect conclusions.

Can AI Personalize Communication with Candidates without Sounding Automated?

Yes! AI can personalize communication effectively when it is guided by a clear set of writing preferences. In Atlas, this is done through the Writing Style feature, where recruiters define their tone, level of formality, and preferred structure. Once these settings are in place, the AI applies them consistently when generating messages.

Because the content is shaped by the recruiter’s own style choices, the resulting communication feels more natural and aligned with how they typically write, rather than appearing generic or automated. This allows outreach and follow-up messages to remain professional, clear, and appropriately tailored to each candidate.

In short, with tools like Atlas’ Writing Style feature, AI can support personalized communication without losing a human touch.

What Integrations are Available with Atlas – the Recruitment Platform?

Atlas offers a wide range of integrations designed to link it to external systems recruiters and staffing firms already use. These integrations enable data flow and automation across the recruiting workflow. Atlas integrates with the following external tools, along with additional integrations that are in progress and will be added in the future:

• Atlas Chrome Extension: Enables recruiters to source the top candidates directly from the browser and push their details into the ATS with one click.
• Google Workspace: Full support for Google productivity and collaboration tools (Gmail, Calendar, Google Drive, etc.).
• Ringover: Telephony and communications suite tailored for recruiting workflows.
• RingCentral: Platform for calls and texts across devices and channels, integrated with Atlas.
• Microsoft Outlook: Email, calendar, contacts, and task management are fully supported in Atlas.
• Zoom: For video and audio calls, integrated so that recordings and transcripts can be captured automatically.
• Microsoft Teams: Collaboration, calls, and meetings are supported for integration with Atlas.
• Google Meet: Video/audio communication tool integrated into Atlas workflows.
• WhatsApp: Instant messaging service linked to Atlas, so recruiters can stay in touch with top talent and clients.
• Xero: Financial and accounting system integration for managing placement fees and financial reporting within Atlas.
• Aircall: Communications and voice intelligence platform integrated with Atlas for call logging, call notes, etc.
• Devyce: AI-powered communications system aimed at enhancing candidate and client relations, also on the integration roadmap.
• Pin, SourceWhale, Dripify, Expandi, Clay, and more. (Coming soon)

How Is AI Recruitment Software Different from Traditional Solutions?

AI recruitment software combines automation with data-driven insights, helping streamline many routine tasks. Traditional ATS platforms often require recruiters to manually enter information, review resumes, and coordinate interviews, while AI can handle these steps more efficiently and consistently, a major advantage for executive search firms that manage high-stakes, high-volume workflows.

Atlas was designed specifically for building AI agents; it can tackle complex tasks and automate complex workflows in ways traditional systems simply cannot. Tools like interview note-takers, candidate reports, and automated data tracking make it easier to keep information organized and accessible for everyone involved in dynamic environments.

This allows recruiters to focus more on understanding candidates, collaborating with clients, and making thoughtful decisions, rather than getting caught up in repetitive administrative work.

What Makes Atlas the Best ATS with Agentic AI?

Generative AI has transformed how recruiters handle information and has been especially impactful for executive search firms that rely heavily on accurate data and personalized communication.

Unlike legacy systems, Atlas is built from the ground up with AI, without any legacy code in its software development. Designed for the post Large Language Models (LLMs) era, it acts as an extended memory of your entire company and provides intelligent recommendations. It sets a new standard among modern AI systems by helping executive search firms identify and match top leadership talent with the right opportunities while AI agents manage the workflow.

Plus, it’s the only AI recruitment platform to feature Magic Columns. It allows you to add a competency column to your candidate board and use AI to automatically search through candidates, evaluate that competency based on interview transcripts, and rate each candidate accordingly. This leads to more informed decisions, with AI preparing the groundwork for final human intervention in the hiring process.

Combined with AI-generated notes, salary extraction, enriched resumes, and context-linked keyword searches, Atlas captures every interaction and surfaces the top candidates for you. It also eliminates manual data entry, allowing recruiters, and especially executive search firms, to work more efficiently, retain critical information, and make smarter hiring decisions.

But the impact goes far beyond workflow improvements. With Atlas, one outreach message, powered by AI insights and lightly tailored by Adam, co-founder of Attis, an executive search and recruitment company connecting businesses with top geospatial technology and GTM talent across New York and London, led to a brand-new client relationship that resulted in seven placements and over $200,000 in revenue. 

That shows exactly how powerful Atlas can be for executive search firms aiming to scale faster and connect with a global network.

Can I Migrate my Data to Atlas to Fully Utilize its AI Agents?

Atlas supports full data migration, and our dedicated migration team will guide you through the entire process to ensure your customer data and database are successfully transferred into the platform.

Once your data is imported, Atlas’ AI agents can immediately begin working with it as a native part of your recruitment system. Also, insights captured by one agent can be leveraged by other agents to improve accuracy and efficiency across recruiting workflows.

In addition, our onboarding team is available to assist with any integration or setup needs, and our customer support resources are regularly updated to help you get everything running smoothly from day one.

Win More Business with AI-first Recruitment Software

At the end of the day, AI-first recruitment software isn’t about taking anyone’s job.  AI-powered platforms are all about making the job easier, especially for executive search firms. Only 10% of recruiters have used AI tools for more than 2 years, which shows how early we still are in this shift. 

When multi-agent systems like AI ATSs automate repetitive tasks, recruiters in executive search firms get more time to do the meaningful work: talking to people, understanding their stories, and matching them with the right roles. It’s a simple but powerful mix of human users and their insights paired with smart tech. 

With Atlas, executive search firms can easily deploy intelligent agents across their workflows, allowing the system to automate processes, capture insights, and enhance decision-making. It helps teams work smoothly, impress clients, and grow their business without burning out. And honestly, we’re only getting started.