Privacy policy
Effective Date: 2023-03-04
Your privacy matters to us. Berg Group Ltd (with trading names including Atlas & Calendlove, along with its parent and subsidiary companies, is committed to safeguarding your privacy and ensuring the confidentiality of your personal information. We adhere to high ethical standards and comply with UK laws and regulations, keeping a detailed record of data sources for transparency and regulatory compliance.
By using our website and services, you acknowledge that you have read and agree to our practices regarding your personal information, as outlined in this policy.
Atlas is a business-to-business (B2B) technology company offering a range of services and data-driven solutions, including an Applicant Tracking System (ATS), Customer Relationship Management (CRM), job board integrations, recruiting and sales automation tools. We gather personal information from various public sources and make it available to our customers, ensuring trust and authenticity in online identities.
Claim Your Atlas Professional Profile
You can claim your Atlas Professional Profile to promote yourself or your company, edit your information, merge multiple profiles for convenience, and manage your privacy settings.
Scope of This Privacy Policy
This policy applies to our website (including all subpages and successor pages) and our software and services offered through it. It covers information that identifies or can identify an individual (“Personal Information”). It does not apply to anonymized or aggregated data, information from public records, or non-personal information. However, we include some non-personal information in this policy for clarity.
Residents of certain jurisdictions, like the EU, may have additional rights detailed in the “Additional Notices for Specific Jurisdictions” section.
This policy does not cover the privacy practices of companies we don’t own or control, or third-party websites and services. For concerns about these entities, please review their policies or contact us for guidance.
1. Collection and Use of Personal Information
We and our service providers collect the information you provide when using our services. This includes basic details like your name, contact information, and employment details. We use this information to:
- Communicate with you, manage your registration, and provide customer support.
- Improve and personalize our website using device and usage data.
- Display personalized ads and send marketing communications.
- Process transactions and fulfil your requests.
- Comply with legal obligations and cooperate with authorities.
We process your data based on legal grounds and, where necessary, with your consent.
Sensitive personal information is only collected with your voluntary provision or as required by law. Please be cautious when sharing sensitive data.
1.1 Personal Data from Other Sources
We also gather information from third parties, combining it with the data you provide. This includes:
- Business contact information for advertising, email content, and profiling.
- Web user behaviour data, IP addresses, and social media details.
1.1.1 Automatic Data Collection
We use cookies and similar technologies to enhance your online experience, improve our website’s performance, and for marketing and analytics.
1.1.2 Atlas Indexers
Our indexers compile “Attribute Data” about companies and professionals from various sources, including public records, data brokers, and direct contributions.
1.1.2.1 Atlas Browser Extensions
Our browser extensions may collect information like contact details and professional information, subject to our terms of service.
1.1.2.2 IP Addresses
We record IP addresses for security, diagnostics, and statistical analysis of our services.
1.1.2.3 Cookies
We use cookies for various purposes, including site performance, security, preferences, and analytics. You can control cookie settings in your browser.
1.1.3 Do Not Track
Our services may not respond to Do Not Track signals from browsers. You can manage cookie settings for more control.
1.1.4 Usage Analytics
We use tools like Google Analytics for insights into website usage. You can opt out of Google Analytics data collection.
1.1.5 Web Beacons
We use web beacons for tracking and analytics, subject to applicable laws.
1.1.6 Location-Based Tools
We may use location data for service enhancement, subject to your device settings and permissions.
Your privacy is our priority, and we’re committed to handling your personal information responsibly and in line with UK laws. For any questions or concerns, please contact us.
1.2 Social Media Features
Our website and services might let you share things on social media like Facebook and Twitter, or log in using your social media accounts. Remember, when you share things on social media, the social media site might collect information about what you do. Also, other people on social media might see the information you share. We don’t control these social media sites, so they’re responsible for your information once it’s shared there.
Also, we have blogs, forums, and other social spaces on our site. If you post personal information there, other users can see it. We don’t have much control over what happens to your information in these spaces.
1.3 Phone and Device Information
If you use certain features, we might collect details about your phone calls (like numbers, call times, and durations), device events (like crashes or settings), and where you are (using your IP address or GPS).
1.4 Children’s Privacy
We care about protecting kids’ privacy. Our services aren’t meant for children under 16, and we don’t knowingly collect information from anyone under 16.
2. Sharing Your Personal Information
We don’t give your personal information to unrelated companies, except in these situations:
- For our business needs.
- To offer you services.
- If the law requires it.
- If you agree to it.
Sometimes, we share your information with companies that help us, like for data analysis or security. We make sure they protect your information as we do.
If our company is sold or merges with another, your information might be transferred to the new owners.
We might use your information (without identifying you) for research or to improve our services. We might also share this kind of anonymous information with others.
Cross Border Transfer: We’re a UK-based company, but we might move your information to other countries, including the US. We’ll protect your information wherever it goes.
3. Your Choices
You can choose whether to give us certain personal information. If you sign up for things like newsletters, you can unsubscribe anytime.
You can also control cookies through your browser settings, but some parts of our services might not work well without them.
4. Accessing Your Information
You can ask to see or change the personal information we have about you. Contact us, and we’ll help as long as it follows the law.
5. Keeping Your Information Safe
We take steps to protect your information from being lost or misused. But remember, no system is completely secure.
6. Special Notices for Different Places
We’re in the UK, but we follow US laws too. Your information might be stored or processed in other countries, including the US.
California and Nevada: If you’re in these states, you have specific rights about your personal information. Contact us to learn more.
7. Protecting Your Information
We work hard to keep your information safe, but remember, no system is perfect.
We keep your information as long as needed for our business or as the law requires.
8. Links to Other Sites
Our services might have links to other websites. We’re not responsible for those sites, so check their privacy policies too.
9. Changes to This Policy
We might update this policy. Check the date at the top to see when it was last changed.
10. Your Rights Over Your Personal Data
You have rights like:
- Seeing your data.
- Correcting it.
- Asking us to delete it.
- Saying no to certain uses.
Contact us to use these rights.
10.1 Customer Data
If your data comes to us through another company, you might need to contact them to change or delete your information.
11. Google API
Atlas uses Google’s Application Programming Interface (API) Services to enable the user authorization feature for accessing the platform. (i.e. use of your Gmail account to log in).
In addition, we use the API use of Gmail mailbox access for the purpose of creating Candidate Profiles.
Google APIs will adhere to the Google API Service User Data Policy, including the Limited Use Requirements.
Information Collection and Use
Mailbox Data Access: Atlas requests permission to access your mailbox data. This access is used exclusively to capture contacts with whom you have recently interacted and corresponding email conversations. Our objective is to organize these contacts in a user-friendly manner, facilitating your recruitment activities.
Data Enrichment: We enrich the contact information obtained from your mailbox using People Data Labs, an industry-leading and secure service. For more details about how People Data Labs handles data, please visit People Data Labs Privacy Policy.
Use of Enriched Data:
The enriched contact information is utilized in your recruitment projects. This approach aims to enhance the efficiency and effectiveness of your recruitment process.
12. Use of AI
Many of Atlas’s features require the extensive use of AI. We utilise Open AI’s models that are accessed through their API (terms of use here). Therefore your data is not used to train Open AI’s models, nor do we use your data to train our own.
To provide some of our features, we provide the following data to Open AI (through the API):
- People who have sent you emails in the last six months – we use this to populate the candidate/client database
- Email content – we use this to allow you to ask queries across that data (in the form of Candidate GPT). We also use this to extract job intent as well as other pertinent data (salaries, notice periods etc)
This data forms part of a one-off prompt and not as part of a broader model.
