// Recruitment Technology

Ready for the Switch from Gem ATS? Here’s How Atlas Builds on Your Workflow

Gem ATS has made a name for itself in internal talent acquisition circles, especially for outbound sourcing and email sequencing. But agency recruiters play a different game. When you’re juggling multiple clients, urgent briefs, and demanding KPIs, you need more than top-of-funnel activity.

Atlas is the recruitment platform built for agencies. It connects sourcing, engagement, reporting, and automation into one streamlined system, giving your team full control of the recruitment cycle, not just the outreach. If you’ve outgrown Gem ATS or feel like it’s only solving part of the problem, it might be time to look at what Atlas can really do.

What do recruiters find limiting about Gem ATS?

Built for in-house teams, not agency speed

Gem ATS is a solid fit for internal recruiting teams, but it wasn’t designed for the high-volume, fast-moving world of agency recruitment for larger organizations. Managing multiple clients, shifting priorities, and competitive time-to-fill targets requires more than a sourcing tool. It demands a full applicant tracking system that supports the entire hiring process, from initial sourcing to writing executive search reports.

Heavy focus on outreach, light on full-cycle tracking

While Gem handles email sequencing well, it offers limited visibility beyond initial recruiting needs. For agencies looking to track candidates from first touch through to offer and placement, this creates gaps in oversight and hinders efficient ATS migration to more advanced workflows.

Automation without true intelligence

Gem helps teams automate outreach, but that’s where the intelligence stops. There are no native AI-powered tools, task prioritisation, or contextual support — key components for scaling your recruitment engine post-ATS data migration.

Lacks the tools to showcase client value

Standard reporting features may work for internal reviews, but agency recruiters need custom-branded, client-facing insights. This is a must-have feature for proving ROI and building repeat business — something Gem ATS doesn’t natively support.

How does Atlas enhance your recruitment workflow from top to bottom?

Source smarter and surface qualified candidates

Atlas uses AI to recommend top-fit candidates from your database — even ones you may have forgotten about. This talent rediscovery helps you get more value from every applicant tracking system migration by making your existing data work harder. Real-time matching also accelerates shortlisting, especially for repeat or fast-moving briefs.

Set up core workflows and engage at scale

Run fully personalised, multi-step outreach campaigns directly from Atlas. Schedule follow-ups, track engagement, and adapt your messaging based on live feedback. Set up different outreach steps, including email, LinkedIn, and calls, to expand your personalisation efforts. It’s more than automation — it’s intelligent engagement that helps recruiters start and continue better conversations, faster.

Track, report, and win client trust

With Atlas, you can generate branded executive search reports and live dashboards that show exactly where every candidate is in the process. This visibility builds confidence and makes your agency indispensable, whether you’re just completing an ATS migration or trying to differentiate in a crowded market.

Embrace an admin-free recruitment tool that does the heavy lifting for you. Try Atlas >>

How Atlas connects your tools, not just your data

Atlas is designed to reduce friction in your day-to-day workflow. Rather than adding more tools to manage, it integrates with the ones you already rely on — including email, phone, video, calendars, and job boards — so everything works together, not in silos.

Every candidate interaction, from emails to interview scheduling, is logged and visible within the platform. This level of connection is especially valuable after an ATS data migration, when maintaining context across communications is crucial.

Instead of toggling between systems, recruiters can stay in flow. Communication logs, activity history, and role-specific notes are all attached to relevant records, giving your team a complete picture of every relationship without chasing details across platforms.

AI agents: quietly handling the admin recruiters hate

Admin is one of the biggest drains on recruiter productivity — and one of the first things Atlas helps eliminate. AI agents handle repetitive tasks like follow-ups, status updates, and even interview scheduling, all running quietly in the background.

Instead of updating records manually or chasing reminders, recruiters can focus on candidate conversations, client briefs, and closing roles. This becomes especially impactful following an applicant tracking system migration, when agencies are looking to streamline processes and remove bottlenecks.

With Atlas, your team stays in motion while the platform takes care of the details, giving recruiters more time to deliver value where it counts.

All the tools you’ll ever need to run your desk under one roof. Start with Atlas >>

What does the migration from Gem ATS to Atlas involve?

Switching platforms doesn’t have to be disruptive. Atlas offers a structured ATS migration process that keeps your data safe and your team supported from day one. Here’s how it works:

1. Strategic onboarding and planning
   We start with a deep dive into your agency’s goals, workflows, and current setup. This ensures your ATS migration is aligned with how your recruiters actually work.
2. Data audit and preparation
   Our team helps review your existing records and clean your database before transfer. This sets the stage for a high-quality ATS data migration, with accurate and complete candidate histories.
3. Custom platform configuration and integrations
   We assist you in tailoring Atlas to fit your needs, including templates, automation rules, and integrations with tools like email, phone, and calendar.
4. Recruiter onboarding and training
   Your team gets guided training sessions and live support to help them get comfortable and confident fast. No one is left figuring it out alone.
5. Go-live and optimisation
   Once live, we stay with you to refine workflows, answer questions, and make sure you’re seeing value quickly.

What changes after switching to Atlas?

Time-to-fill gets faster

With AI-powered matching, automated outreach, and streamlined workflows, recruiters can move candidates from sourced to signed-off faster, especially useful after an applicant tracking system migration when efficiency matters most.

Admin gets lighter

Atlas handles repetitive tasks behind the scenes, giving recruiters back hours each week. That’s more time for BD calls, candidate conversations, and actual recruiting.

Clients see more value

Customisable executive search reports give clients visibility into progress, performance, and the quality of your work, helping position your agency as a trusted partner, not just a service provider.

Teams feel the difference

When tools actually support how recruiters want to work, morale improves. Less frustration, more impact — and a platform your team actually wants to use.

Leave your spreadsheets behind and focus on placing top candidates. Let’s talk >>

Frequently Asked Questions (FAQs) on migrating from Gem ATS to Atlas

Interested in trading outreach for outcomes? Start with Atlas

If Gem ATS helped you get started, Atlas gives your agency the ability to go further. From AI-powered sourcing and personalised outreach management to live client reporting and background automation, Atlas brings your entire recruitment operation into one smart, seamless system.

Whether you’re a solo recruiter or a small business planning your first applicant tracking system migration or are ready to scale beyond the limits of your current tech stack, Atlas is built to help you move faster, work smarter, and prove your value every step of the way.

Ready to see what a recruiter-first platform really looks like? Book a demo today and explore how Atlas can transform your agency. Try Atlas for free >>