// Business Development, Recruitment Technology

Top 7 reasons to centralize your recruiting database with Atlas

They say you shouldn’t place all your eggs in one recruiting database. ‘They’ are also probably not working at a staffing firm. According to recent findings, it takes an average of 42 days to fill a position, with 56% of companies citing talent shortage on various job boards as a real recruitment bottleneck. 

With recruiters having to sift through endless recruiting database documents scattered throughout their hiring agency’s tool stack, it’s no wonder things seem a bit dire. It doesn’t have to be that way. With a centralized recruiting database, hiring teams can manage their recruitment pipelines more precisely and with fewer resources. 

Curious to learn more about how you can benefit from an all-in-one recruiting database? Let’s dive a bit further into the topic.

What is a centralized recruiting database?

A centralized recruiting database is a place where you keep all your candidate resumes, interview transcripts, notes, contact info, outreach history, and more. Such a central repository allows hiring managers to pull up critical candidate information and have a holistic overview of their hiring journey.

It’s a well-organized digital brain of all your candidate and client relationships, all centralized within one platform to provide valuable insights for your candidate sourcing. And the right recruiting database can make all the difference in matching qualified candidates to your clients’ job openings.

Too good to be true? It’s exactly what Atlas does–and it comes with powerful AI features to boot! Recently published studies show that only 3% of recruiters use every feature offered by their ATS. 50% would also like it if their ATS could do more. 

It’s why Atlas takes a hands-on approach to bringing new features into your hands by listening to your needs. This allows you to be an active participant in your applicant tracking system’s development rather than a bystander hoping to see a critical feature become available…one day…maybe. 

Harness 100% of your recruiting efforts with the right recruiting database. Start for free >> 

Now that we have a clearer idea of what a centralized recruiting database is, let’s take a look at how you can benefit from it as you communicate with your job seekers day in and day out.

Top 7 reasons you need a centralized recruiting database

1. Manage your recruitment process and candidate data from one place

Whether you’re a one-man recruitment agency or work as part of a talent acquisition team, you’ll likely manage several hiring campaigns with different job seekers at once. Not only that, but you’ll have to juggle several client relationships and job boards over an extended period. 

Without a centralized recruiting database to back you up, it’s a mistake waiting to happen. An AI-powered applicant tracking system like Atlas allows you to handle your entire recruitment pipeline from one place without additional tools to muddy the database.

This ensures your staffing firm’s recruitment data is clean and easily scannable whenever you’re looking for very specific candidate info.

2. Better recruitment database overview

You can’t make informed outreach decisions without considering every aspect of your database. And without a centralized recruiting database, parsing through candidate data is hard labour. 

According to recent findings, 70% of the global workforce is made up of passive candidates waiting for recruiters like you to reach out to them. To do so efficiently, you’ll need to spot promising candidates with the help of your recruitment database software sooner rather than later. 

No better way to do that than by centralizing your recruitment database and adopting a more holistic approach to your hiring pipeline management.

Streamline how you manage your candidate data. Embrace admin-free recruitment >>

3. Smoother collaboration for hiring managers

If you work as part of a hiring agency or a dedicated talent acquisition team, you’re in luck. Recruiting software with a centralized recruitment database can solve all of your collaboration issues. Starting with access to all candidate information for everyone. 

This makes working together, crisscrossing campaigns, and drafting your candidate reports much faster and easier. And with an AI-powered ATS like Atlas, you can go a step further and tap into eidetic memory, containing all of your hiring agency’s documents, conversations, and transcripts of video interviews from one convenient spot.

4. Revisit candidate sourcing with a click

Every once in a while, you’ll want to revisit talented candidates from previous search campaigns through your recruiting software. And every once in a while, you’ll run into recruiting database management issues. 

Not with a centralized recruiting database. With it, you can access any candidate and compare their profiles to your clients’ open positions in a flash. Atlas lets you go even further by interacting with its AI and asking questions about the candidates. 

Best of all, your answers are based on every bit of information about the candidate in your system, not just their resume or cover letter. This lets you take your staffing firm’s recruitment pipeline to the next level, simply by utilizing smart AI features, natively built into your Atlas recruitment platform.

5. Save precious time and skip tedious admin

6. Effortless candidate and executive search reports

Once you’re done shortlisting your candidates, you’ll want to present your findings to clients. The best way to do that is with executive search reports, clearly outlining each candidate’s strengths, weaknesses, and recommendations.

Creating candidate and executive search reports by hand can be a nightmare, and you’ll need to be extra careful not to make a mistake while creating them. With Atlas, you can create your executive search reports in seconds, branded with your client’s logos and colours to boot.

All thanks to a centralized recruitment database that takes all of your search campaign data into consideration as it generates customized search reports with the power of AI.

Need to submit your executive search reports? Create them in minutes with Atlas >>

7. Improved compliance and data security practices

Fewer tools in your stack means you’re less likely to suffer a data breach. With so many apps and services out there, it can be tough to keep yours up to date at all times. After all, you want to spend more time recruiting and less time doing tedious admin. 

With a centralized recruitment tool like Atlas, you can do more with far fewer tools under your belt. This improves your data compliance and security best practices, ensuring your candidate and client data, your most valuable assets, are safely stored in a single reliable place–your Atlas portal.

How to create a database for recruitment

Centralizing your recruitment database means managing all your staffing agency data from one place. A reliable ATS like Atlas – the recruitment platform will do most of the heavy lifting for you, thanks to agentic AI features built to power your recruitment with a central repository of all your hiring data.

To create a quality recruitment database, you’ll have to commit to keeping your tool stack lean. That means eliminating tools you rarely use or those that can be replaced with equivalent features in your new ATS solution. 

By keeping all your candidate information, outreach campaigns, and hiring pipeline in one place, you’ll be able to:

1. Focus on using a single, all-in-one hiring platform for all your needs
2. Scale your recruitment efforts without managing multiple platforms
3. Ensure new recruiters can effortlessly get accustomed to multiple job boards
4. Easy interview scheduling across your staffing firm
5. Improved candidate experience across the board
6. Match more candidates and considerably lower your time-to-hire
7. Ultimately, make more clients happy and earn more commission while doing so

Benefit from all 7 of these perks as early as today. Switch your recruitment over to Atlas >>

5 common pitfalls to avoid when centralizing your recruiting database

Now that we’ve taken a look at the perks of centralizing your recruiting database, let’s address the other side of the coin. Specifically, what should you look out for when deciding it’s time to switch to a more reliable recruitment CRM for your candidate management efforts? 

1. Not using automation and intelligent search features

Automation has become a competitive necessity in the modern recruitment market. And based on research, 85% of recruiters believe AI is useful in managing their hiring pipelines, enabling more intelligent search efforts driven by valuable insights. 

With a tool that allows you to manage a quality recruitment database like Atlas, you can go beyond ticking mandatory boxes and improve your candidate experience efforts. Your AI agents offer additional assistance throughout the hiring pipeline, ensuring you never lose sight of promising candidates in your talent pool or high-potential campaigns in your recruiting CRM. 

2. Too many tools under one applicant tracking roof

As you settle into your new centralized recruitment database, you’ll need to sunset some of your current tools. This will ensure all new candidate information coming into your pipeline natively integrates with the new ATS you’ve switched to. 

And as you shed the unnecessary tools from your stack, you’ll save precious resources and make your data easier to manage while doing so. With a lean tool stack without multiple platforms to worry about, you’ll have a much better handle on all candidate information and ensure that the top talent always finds its way into your clients’ trusty hands in the efforts to fill their job postings.

3. Mismanaging your data migration

One of the biggest hurdles recruiters come across when deciding to finally centralize their recruitment database comes in the form of existing data management. How exactly can you make the most out of your existing data without letting it all go to waste? 

The answer lies in choosing a centralized recruitment database tool that also migrates your data with care. With Atlas, data migration is smooth sailing, and you shouldn’t worry about it.

Once you provide us with your existing recruiting database exports, we’ll take care of the rest and ensure your data becomes a native part of your new Atlas recruitment portal.

Bring all your data along with you when you switch to Atlas. Start migrating today >>

4. Overlooking “outdated” candidates

Candidates you haven’t shortlisted with your recruitment software in a previous campaign might be the best talent for an upcoming one. But you won’t know that if your recruitment database is decentralized and your talent pool is scattered throughout various spreadsheets and note-taking apps. 

Instead of letting potential candidates fall through the cracks, use a centralized recruiting database to always keep tabs on them. Recruitment software with eidetic memory like Atlas will ensure that top candidates always crop up when looking for best-fit resumes for senior roles.

5. Being stuck inside the ‘recruitment’ box

An all-in-one recruitment software allows you to go beyond the standard recruitment practices. Once you’ve centralized your recruitment database, you shouldn’t rest on your laurels. 

Instead, you should explore creative new ways to strengthen your hiring processes and candidate experience initiatives. That way, you’ll always be ready for unique hiring challenges, demanding clients, and out-of-the-box roles that require a more creative approach to sourcing great candidates.

Ready to create your recruiting database with Atlas? Start here

Centralizing your candidate data and recruitment process in one HR software goes beyond simply keeping all your documents in an existing database. It fundamentally changes how you use that data throughout your hiring process, ensuring low admin and high candidate matching. 

As a result, you’ll get more done in less time, allowing you to keep your campaigns moving and ensure your clients are happy around the clock with their job postings successfully filled. This is where Atlas comes into play. 

With an admin-free approach to your recruitment process, Atlas provides you with game-changing AI agents and automation features to elevate your existing database. With them, no stone is ever unturned, and your recruitment database management becomes a thing of the past. Ready to give it a shot?

Forget spreadsheets and embrace recruitment automation. Start with Atlas >>